Editor's & Reviewer's Guide
Enacted August 5, 2020
Editors have the following responsibilities:
- To acknowledge receipt of submitted manuscripts within a few
days of receipt and to ensure the efficient, fair and timely review process of
- To ensure that submitted manuscripts are handled in a
confidential manner, with no details being disclosed to anyone, with the
exception of the referees, without the permission of the author, until a
decision has been taken as to whether the manuscript is to be published.
- To invite reviewers, probably considering the use of an
author's suggested referees for his/her submitted article, but to ensure that
the suggestions do not lead to a positive bias (e.g. co-authors of previous
publications, mentor). The editor maintains the right to use referees of
his/her own choice.
- Not to use referees which an author has requested not to be
consulted, unless the editor reasonably considers there to be a significant
overriding interest in so doing.
- To ensure the confidentiality of the names and other details
of referees; adjudication and appeal referees may be informed of the names of
prior referees, if appropriate.
- To make the final decision concerning acceptance or
rejection of a manuscript with reasonable speed and to communicate the decision
in a clear and constructive manner.
- To decide to accept or reject a manuscript for publication
with reference only to the manuscript’s importance, originality and clarity,
and its relevance to the journal.
- To respect the intellectual independence of authors.
- To make known any conflicts of interest that might arise.
Specifically, in cases where an editor is an author of a submitted manuscript,
the manuscript must be passed to another editor for independent peer review.
- Not to use for their own research, work reported in
unpublished submitted articles.
- To respond to any suggestions of scientific misconduct,
usually through consultation with the author. This may require the publication
of a formal ‘retraction' or correction.
- To deal fairly with an author’s appeal against the rejection
of a submitted manuscript.
- To monitor and ensure the fairness, timeliness, and
thoroughness of the peer review process.
Reviewers have the following responsibilities:
- To provide written, unbiased, and informative feedback in a
timely manner on the scientific value of the work, rating the work’s
composition, scientific accuracy, originality, and interest to readers.
- To treat the manuscript as confidential; not sharing,
discussing with third parties, or disclosing the information in the reviewed
- To return/destroy/erase the manuscript and to inform the
editor should they be unqualified to review the manuscript, or lack the time to
review the manuscript, without undue delay.
- To judge the manuscript objectively and in a timely manner.
Referees should not make personal criticism in their reviews.
- To return the manuscript without review to the editor if
there is a conflict of interest. Specifically, Referees should not review manuscripts authored
or co-authored by a person with whom the referee has a close personal or
professional relationship, if this relationship could be reasonably thought to
bias the review.
- To explain and support their judgments so that editors and
authors may understand the basis of their comments, and to provide reference to
published work, where appropriate.
- To inform the editor of any similarity between the submitted
manuscript and another either published or under consideration by another
journal to the best of their knowledge.
- To ensure that all unpublished data, information,
interpretation and discussion in a submitted article remain confidential and
not to use reported work in unpublished, submitted articles for their own
- To alert the editor if a manuscript contains plagiarized
material or falsified data to the best of their knowledge.